Tax Benefits of Hiring Family Members in Your Small Business

By Yarik Yarosh, CPA ·September 5, 2026 ·7 min read

Written by Yarik Yarosh, CPA (US & Canada) September 5, 2026 · FL CPA license AC61704 · CPA Ontario

Hiring family members is one of the most effective tax strategies available to small business owners, particularly sole proprietors. Under IRC 3121(b)(3)(A), wages paid to a child under age 18 by a parent’s sole proprietorship (or a partnership where both partners are parents) are exempt from Social Security and Medicare taxes (FICA). Wages paid to a child under age 21 are exempt from FUTA. The child can earn up to the standard deduction ($15,000 in 2025) with zero federal income tax, while the parent deducts the wages as a business expense on Schedule C, reducing both income tax and self-employment tax. Hiring a spouse creates opportunities for a family medical expense reimbursement plan and additional retirement plan contributions. These strategies require the family member to perform legitimate work at a reasonable wage for the work performed.

✓Key takeaway

Family employee tax rules:

Family Member	FICA Exempt?	FUTA Exempt?	Tax-Free Income	Entity Restriction
Child under 18	Yes (exempt from SS + Medicare)	Yes (under 21)	Up to $15,750 (2025 standard deduction)	Sole proprietorship or parent-only partnership ONLY
Child 18-20	No (FICA applies)	Yes (under 21)	Up to $15,000 standard deduction	Any entity
Child 21+	No	No	Standard deduction applies	Any entity
Spouse	No (FICA applies)	No	None (fully taxable wages)	Any entity
Parent	No	Yes (if child is sole prop owner under 21)	None	Limited

Critical: the FICA exemption for children under 18 applies ONLY to:

Sole proprietorships (Schedule C)
Partnerships where BOTH partners are parents of the child
NOT to S-Corps, C-Corps, or LLCs taxed as corporations

If the business is an S-Corp, wages paid to a child are subject to FICA just like any other employee’s wages.

Requirements for all family employees:

Requirement	Details
Legitimate work	Must perform actual work (filing, cleaning, data entry, social media, deliveries)
Reasonable compensation	Pay must be comparable to what an unrelated employee would earn for the same work
Proper documentation	Time sheets, job descriptions, payroll records
W-2 issued	Even for children; wages reported on W-2
Payroll records maintained	Same as any employee
Age-appropriate work	Must comply with child labor laws (varies by state)

How much can a family save by hiring their children?

Hypothetical example

Round numbers. For current guidance, see IRS Employer Tax Guide. A sole proprietor landscaper. Married filing jointly. $150,000 net profit. Two children: ages 14 and 16. Both help with the business (answering phones, cleaning equipment, managing social media).

Each child earns $15,000/year (the 2025 standard deduction):

Tax Impact	Child 1 (age 14)	Child 2 (age 16)
Wages paid	$15,000	$15,000
FICA (exempt, sole prop, under 18)	$0	$0
FUTA (exempt, under 21)	$0	$0
Child’s federal income tax	$0 (under standard deduction)	$0 (under standard deduction)
Total tax on child’s wages	$0	$0

Parent’s tax savings:

Item	Amount
Total wages deducted on Schedule C	$30,000
SE tax savings (15.3% x $30,000)	$4,590
Income tax savings (24% bracket)	$7,200
Total annual tax savings	$11,790

The family saves $11,790/year by shifting $30,000 of income from the parent (taxed at 39.3% combined SE + income tax) to the children (taxed at 0%).

Over 4 years (until each child turns 18): approximately $47,160 in total tax savings.

What the children can do with the money:

Option	Tax Benefit
Roth IRA contribution ($7,000/year)	Tax-free growth forever (must have earned income, which they now do)
Save for college	No tax on earnings up to the standard deduction
Pay their own expenses	Parent no longer pays for clothing, activities, etc. with after-tax dollars

The Roth IRA play: Each child contributes $7,000 to a Roth IRA (they have earned income of $15,750).

Item	Amount
Annual Roth contribution (2 children)	$14,000
Growth over 50 years at 8% average	Approximately $7.2 million
Tax on withdrawal	$0 (Roth)

By paying each child $15,000/year for legitimate work and having them contribute to a Roth IRA, the family creates a multi-million-dollar tax-free retirement fund for the children, funded by money that would have been paid to the IRS in taxes.

Hiring a spouse: The landscaper also hires their spouse as an office manager for $30,000/year.

Item	Without Spouse Employment	With Spouse Employment
Landscaper’s Schedule C income	$150,000	$120,000
SE tax (landscaper)	$21,194	$16,956
Spouse’s W-2 wages	$0	$30,000
FICA on spouse’s wages (15.3%)	$0	$4,590
Net tax change		($238) savings

The FICA savings from reducing Schedule C income ($4,238) is mostly offset by FICA on the spouse’s W-2 ($4,590). The net savings from hiring a spouse for FICA purposes alone is minimal or slightly negative.

But the spouse employment enables two things:

Higher retirement plan contributions: | Without Spouse | With Spouse | |---------------|------------| | Solo 401(k) for landscaper only | Solo 401(k) for landscaper + separate plan for spouse | | Max contribution: ~$52,000 | Combined max: ~$52,000 + ~$30,500 = ~$82,500 |
Health Reimbursement Arrangement (HRA): The spouse (as an employee) can be covered by an HRA that reimburses 100% of the family’s medical expenses.

Item	Amount
Family medical expenses (deductibles, copays, dental, vision, Rx)	$8,000/year
Reimbursed through HRA	$8,000
Tax savings (deductible by business, tax-free to spouse)	$8,000 x 39.3% = $3,144

Without the HRA, the $8,000 in medical expenses is only deductible if it exceeds 7.5% of AGI on Schedule A. For most business owners, this threshold is not met. The HRA makes ALL medical expenses deductible as a business expense.

S-Corp limitation: If the landscaper operates as an S-Corp:

Children under 18 do NOT get the FICA exemption (S-Corp is not a sole proprietorship)
All family employees are subject to normal payroll taxes
The children’s wages are still deductible by the S-Corp, but FICA applies
The Roth IRA strategy still works (children have earned income)

The FICA exemption alone makes the sole proprietorship more tax-efficient for family employment by approximately $4,590/year (15.3% x $30,000 in children’s wages).

Illustrative numbers only, not a real client and not advice for your facts.

What payroll tax deposits are required and when are they due?

Federal payroll tax deposits include withheld income tax plus both the employee and employer shares of FICA (Social Security and Medicare), and the deposit schedule depends on your total tax liability. Monthly depositors must deposit employment taxes by the 15th of the following month, while semi-weekly depositors must deposit by Wednesday for Saturday-Tuesday paydays and by Friday for Wednesday-Friday paydays. The IRS assigns your deposit schedule based on your lookback period liability (the four quarters ending June 30 of the prior year): $50,000 or less means monthly, over $50,000 means semi-weekly. The $100,000 next-day deposit rule applies regardless of your regular schedule. If you accumulate $100,000 or more in employment taxes on any day, you must deposit by the next business day and switch to semi-weekly status for the remainder of the year and the following year.

Want this checked against your own situation?

Start with a Diagnostic: a CPA licensed in the US and Canada reads your file and tells you in writing what's wrong and how to fix it, three to four business days after you finish the questions. The report is $250. If you hire us for any work after that, you get the $250 back as a discount on that work. Or send us your return or your letter and get a fixed price, free.

Start a Diagnostic →See prices

Get a fixed price, free

Get the next cross-border guide by email

One or two plain-English guides a week on US-Canada tax. No spam, unsubscribe anytime.

Cite this page

Yarik Yarosh, CPA. "Tax Benefits of Hiring Family Members in Your Small Business." Blue Cloud CPA, September 5, 2026. https://bluecloudcpa.com/guides/small-business-tax-benefits-hiring-family-members

This guide is general information, not tax advice for your specific situation. Which points apply, and how, depends on your facts.

Tax Benefits of Hiring Family Members in Your Small Business

How much can a family save by hiring their children?

What payroll tax deposits are required and when are they due?

Related guides